Send data sources to coworkers for review

Privacy teams rarely know every detail of every system. The people who use a tool every day, such as its business owner or the team that runs it, know what data it holds and what it's used for. Review requests let you send a data source to the right person to confirm or correct its details, so your inventory stays accurate without chasing answers over email.

What you can send for review

What	When to use it
A data source's details	You've filled in a system's usage details and want its owner to confirm them
Its data types	You're not sure what personal data a system holds
Its processing activities	You're not sure what a system is used for

Request a review of a data source

Go to Data mapping › Inventory and open the data source.
On the Details tab, fill in what you know, and assign a business owner.
Click Ask for review.
Choose who should review it: the data source's owner, or another teammate.
Send the request.

The reviewer receives an email asking them to review how your organization uses the system.

Ask for feedback on data types or processing activities

Open the data source.
Open the ••• menu and select Ask for feedback.
Choose the teammate you want to ask.
Select Data types, Processing activities, or both.
Click Send request.

What the reviewer does

The reviewer opens the request from the email, or from My tasks in the left navigation.
They click Start review to see the data source's details.
For a data source review, they either approve the details or request changes.
For data types or processing activities, they can see your entries and any AI suggestions, and add comments before submitting their response.

After the review

You receive an email when the reviewer responds.

If they approved it, update the data source's status, for example to Approved.
If they requested changes, update the details and send it for review again.
If they gave feedback on data types or processing activities, accept or adjust the data source's entries based on their comments.

Tips

Assign owners early. Every data source should have a business owner, so you always know who to ask.
Fill in what you can first. Reviewers respond faster when they're confirming details rather than starting from scratch. Run Vendor scout first to pre-fill vendor details. See Research Vendors with Mira AI (Vendor Scout).
Batch your requests by owner, so each teammate can review all their systems in one sitting from My tasks.

Navigate Your Inventory: data source pages, statuses and owners
Map business purposes with processing activities: document what each system is used for